business structureEffective Business Writing Structure your document

Divide your document into sections and subsections that are visually appealing and easy to follow.

Give your reader enough information as necessary.

Include specific examples, statistics, dates, percentages, or quotations to support your arguments.

I get my ideas down as quickly as possible. If Im not pleased with a word or the phrasing of sentence, Ill return to it in the revising phase .

Remember that an outline is not a static tool. I find myself often revising an outline on the fly during the writing phase. I may see a new relationship among ideas or a new way to present information.  Another pointI tend to write out my outlines on rather than on the computer.Obviously, you must do what works for you, but if you find outlining in Word or editors stifle your creativity, take out a piece of and get to work. Well see later that a business research report has a standard format to which you can add your outline of main and minor points.

Here are some recommendations for using les and figures the smart way

C. The latest data give us a profile of future population ratios. Statistics indicate an older population.

I uselinking expressionsto connect sentences and paragraphs together smoothly, such as however to show contrast and moreover to add information.

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when using a le in columns or figure a visual representation of results, refer to it in the ,

Some people think it is busywork to create an outline.They think that they can wing it.For short informal reports, they may be right. However, for formal research or analytical reports agood outline is essential for creating a professional document.In order to be effective, convincing, and impressive, you must consistently write compelling documents for your boss, colleagues, clients, and peers.

Here are my own tips and strategies for writing. Experiment with these as you write and let me know how helpful they are in the comments

the meaning of a le or figure should speak for itself and be clear to the reader,

Now that the work is done, its time to start the writing process. Even though Im usually well prepared, I sometimes find it hard to get the train moving. Once thats accomplished, however, I gain momentum st and the process becomes easier.

use figures such as graphs and charts to present statistical information examples include pie charts to show relationships among multiple values and bar charts for comparisons and trends,

First, an outline helps you organize your ideas in a logical and orderly way. It gives a detailed overview of what you are writing about. And it shows readers how your ideas are related.

Adapted fromThe VestPocket Writers Guide.[/note]

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I aim to develop one idea per paragraph which usually begins with a topic or key sentence.

. We can suppose a lower birthrate and the same death rate.

Lets look at the all important task of organizing your business document.

I almost never start at the beginning of a document. That usually comes later, perhaps in the second draft.

[note]SubjectPlanning for an older population

If I get stuck on a section, I leave it and return to it later.

I copy some of my research notes and thoughts into the related sections of the outline.

Here is an example of the beginning of an outline for both formats.

. We can predict the profiles if we assume the same birthrate and a lower death rate.

Some of the tips and strategies I gave for organizing a talk in Structuring a Presentation, Part can apply to structuring writing too, especially in the kind of formal documents Ive mentioned.

Research shows that the proportion of older people to younger people in North American society is increasing. This demographic shift will require new planning for the future.

In a nutshell, the BEHQ Guide gives you guidelines to

Including visuals in your business document is a great way to support the and communicate key ideas.

I set myself a time limit for writing periods, usually segments of two or three hours interspersed with frequent pauses.

I try to write three to five sentences per paragraph. The shorter the paragraphs the better, especially for edocuments that will be read on the computer.

As I mentioned before, an outline is usually ided intomajorandminor points.You can create an outline using eitherphrasesorsentences. Some experts recommend the sentence format because it is clearer. It also helps you the writer clarify your thinking. It enables you to build a solid structure for your ideas.

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I. Evidence of the shift in the ratio of older people is clear in the latest statistics.

I know it is not easy to write an effective business document, but creating a great outline, organizing your thoughts, and mapping your passage is absolutely essential for consistency and doing well.What do you think? What are some excellent techniques you do to keep your writing clear and organized?

Youre now ready to create an outline for your content. The key here is that your content must bestructured logically. Once thats completed, you can begin the writing process by producing a first draft. Then you can go back to draft and develop your message.

. Profiles based on different future predictions

You already know your audience, youve brainstormed your subject, and youve done your research. You are full of ideas and information to impress and persuade your audience.

other useful figures include diagrams, drawings, maps and photographs.

 document in Google docs or Open Office based on the outline.

This site rocks the Classic Responsive Skin forThesis.

Avoid any unnecessary or obvious information so as not to waste the readers time.

A. The birth rate is declining. The average woman is having fewer children.

B. The death rate is decreasing. Older people living are living longer.

I write notes to myself in brackets in the document reminding me what I need to develop.

Here are some suggestions for your document as informative and persuasive as possible.

TheBEHQ Guide to Business Writinglays out basic areas you need to master to write clearly and effectively.

place a le or figure in an appropriate place next to the ,

I try to keep my writing as as possible. I avoid having too many complex sentences that may either confuse or bore the reader.

Adapted fromThe AMA Handbook of Business Writingpp.